TUITION, WAIVERS AND PAYMENTS (TWAPMTS)

Semester Schedule

Fall 2019 Schedule  

TWAPMTS access will be available at 8:00 a.m. on Monday, July 22, 2019; Please use your NET ID and password to access the system. Please email all questions or issues concerning TWAPMTS to TWAPMTS@tamu.edu.

OPEN TWAPMTS Monday, July 22nd Payments will be processed Monday through Friday.
PWT_029 Reports Tuesday, July 23rd PWT_029 assistantship NR tuition waiver audit reports will begin generating daily through the close of TWAPMTS.
TWAPMTS Help Sessions

Friday, August 9th

Tuesday, August 13th

Appointment times and Walk-in times available for questions regarding TWAPMTS payment entry, Assistantship Waiver entry, Compass reports.
TWAPMTS Kickoff

Monday, August 19th

Hullabaloo Hall Room 117B
PAYMENT DUE DATE

Friday, August 23rd

Tuition & fees are due in full by 5:00 PM
CLOSE TWAPMTS Friday, September 20th
Last day to process payments. Please be sure to audit your payments before 5:00 PM.

Assistantship NR Tuition Waiver Audit Begins

Monday, September 23rd Review students who appear on the pwt_029_XX_waiv_assist_notelig report dated Monday, September 23rd, 2019.
Late Payments Monday, September 23rd All payments submitted after TWAPMTS close must be completed with the Paper IDT Process (see below).
Late Assistantship NR Tuition Waivers Monday, September 23rd All waivers not entered prior to the close of TWAPMTS must be submitted through OGAPS (see Late Waivers section below).
Assistantship NR Tuition Waiver Audit Ends Monday, September 30th Documentation of eligibility due to SBS by 5:00 PM for students on the pwt_029_xx_waiv_assist_notelig report as of Monday, September 30th 2019.
Assistantship NR Tuition Waiver Removed for Ineligible Students Wednesday, October 2nd All students listed on the Ineligible report that have not submitted documentation of eligibility will have their Assistantship NR Tuition Waivers removed by 5:00 PM and students will be emailed they have a balance due.
Estimated FAMIS Processing Sunday, October 6th Estimated date payments will be submitted to FAMIS

A pdf version of the Fall 2019 Schedule can be printed. 

After TWAPMTS Closes

Late Payments - Paper IDT Process  

Please send all completed IDT forms to twapmts@tamu.edu. Only fully completed forms will be accepted. Please see the instructions or reference the IDT example above if you need guidance.

Late Assistantship NR Tuition Waivers; OGAPS Approval Required  
Please visit the OGAPS websitefor guidelines and forms to submit requests for assistantship NR tuition waivers after the close of TWAPMTS on Friday, September 20th, 2019.
Audit for Assistantship NR Tuition Waivers  
  • Tuesday, September 20th, 2019 - Assistantship NR tuition waiver audit reports available through Compass Reports. These reports are available for you to review and make adjustments in TWAPMTS as necessary through the close of TWAPMTS. Report names are pwt_029_XX_waiv_assist_notelig and pwt_029_XX_waiv_assist_review.
  • Monday, September 23rd, 2019 - The audit process will begin. Review students who appear on the pwt_029_XX_waiv_assist_notelig report.
  • Monday, September 30th September - Assistantship NR tuition waivers removed from student accounts if no eligibility documentation is received.
  • Wednesday, October 2nd, 2019 - Deadline for departments to submit documentation of eligibility for students on the pwt_029_XX_waiv_assist_notelig report. Documentation must be submitted by 5:00 p.m. 

 

TWAPMTS Job Aid 

FAMIS Processing Date  

After funds have been pulled from the FAMIS accounts, please review your pwt_184__twapmts_IDT_payment_XX(College Code). This report will show all amounts pulled by the student, contract number, and account.

Estimated FAMIS processing date is Sunday, October 6th.

TWAPMTS Helps Sessions  
  • Make an appointment by emailing TWAPMTS@tamu.edu or come in during walk-in hours with questions regarding TWAPMTS entry, Assistantship entry, ePrint Reports
  • Friday, August 9th - 30-minute appointments from 9am-12pm or walk-in questions from 1:30pm-4:30 PM
  • Tuesday, August 13th - walk-in questions from 9am-12pm or 30-minute appointments from 1:30pm-4:30 PM

Applying for Assistantship NR Tuition Waivers and Payments on a Different Campus

Payments  
  • Please fill out the below payment form for any students who your department is paying for, but are attending a different campus than the one your department is housed in. This form can be used for the following –
    • CS department paying for HSC student
    • CS department paying for GV student
    • GV department paying for CS student
    • GV department paying for HSC student
    • HSC department paying for CS student
    • HSC department paying for GV student
  • SSB Form (please hyperlink to the form attached to this email)
  • Submit completed forms to twapmts@tamu.edu
  • Invoices will be sent after the 20th class day via SponsorPoint to the email listed on the SSB Form.
Assistantship NR Tuition Waivers  
  • Please fill out the below assistantship NR tuition waiver form for any students who your department is paying for, but are attending a different campus than the one your department is housed in. This form can be used for the following –
    • CS department paying for HSC student
    • CS department paying for GV student
    • GV department paying for CS student
    • GV department paying for HSC student
    • HSC department paying for CS student
    • HSC department paying for GV student
  • OGAPS Form (please hyperlink to this form https://ogaps.tamu.edu/OGAPS/media/media-library/New%20Forms%20and%20Information/Non-Resident-Tution-Waiver.pdf?ext=.pdf)
  • This form requires OGAPS approval. OGAPS will send the approved completed form to TWAPMTS.

Banner 9 Documentation

  • Banner 9 - Compass- snapshots that compare the old version of Compass to the new version of Compass for standard forms.
  • TWAPMTS CSBA Presentation- snapshots of the new look and functionality of TWAPMTS in Banner 9.

Spouse/Dependent Assistantship NR Tuition Waiver

Graduate Assistants who have spouses/dependents needing an Assistantship NR tuition waiver can be entered through TWAPMTS by checking the Sp/Dep Indicator. An employee UIN must also be entered, and cannot match the Student UIN.  

Please NoteIf the spouse or dependent is enrolled at a different campus from the employee (i.e. Your graduate assistant is enrolled in College Station courses and employed by College Station and their spouse is enrolled in HSC courses.), the waiver will need to be approved through OGAPS. Please complete and submit the Non-Resident Tuition Waiver Spouse/Dependent Request form.

Requesting Access

Click below to learn how you can request access to the TWAPMTS form in Compass.

Prerequisites  
  • To request access to the Compass TWAPMTS Form users must have a COMPASS Account.  
    • Request the G_STAR_27_STAFF_DEPT_BUSINSS_Q security group and the reports security group for your college.
    • Request G_REGI_GEN_STUDENT_INFO_VIEW (SGASTDN, to view residency for tuition status) G_REGI_STU_REGISTRATION_VIEW (SZAREGS, to view a student's registration in a particular term).
  • The user must complete Tuition, Waivers, and Payments (TWAPMTS) Form training.  This training can be found in TrainTraq (Course #2111620). 
  • The user and the department must complete and sign the Tuition, Waivers & Payment Form.  See Completing the Access Form below.
  • The users' college or division must have a signed MOU with Student Business Services. To access the MOU.
Completing the TWAPMTS Access Form  

The Tuition, Waivers and Payment Form (TWAPMTS) is now available in the PAA Channel in Howdy. Your PAA can download the form and then acquire the necessary signatures to get access COMPASS access to the form.

  • Go to the Employee tab
  • Primary Authorizing Agent channel (accessible only by PAAs)
  • Forms link
  • Tuition Waivers & Payment Form (TWAPMTS)
  • Be sure to select at least one Faculty Attribute - TWAPMTS Faculty Attributes

The TWAPMTS Update Access form should be signed by:

Please Note: The TWAPMTS Access form should be sent by the PAA to Student Business Services at twapmts@tamu.edu or MS 6001 along with either the training certificate or TrainTraq transcript showing completion of Tuition, Waivers, and Payments (TWAPMTS) Form (Course #2111620).

TWAPMTS Training

Training Through TrainTraq  

Follow these steps to access the online training:

  1. Log in to Single Sign On  https://sso.tamus.edu/Logon.aspx?ReturnUrl=%2f
    1. Choose 2111620 : COMPASS - Tuition, Waivers, and Payments (TWAPMTS) Form - SBS
  2. Select  2111620: COMPASS-Tuition, Waivers, and Payments (TWAPMTS) form - SBS
  3. When you complete the training print the certificate, attach it to the Tuition, Waivers & Payment Form and route it for authorized signatures.

Residency Codes

Eligible for Assistantship Non-Resident Tuition Waiver

Non-resident students being charged non-funded tuition due to excessive hours are not eligible for waivers of non-resident tuition (Texas Education Code 54.2002). Restricting eligibility to the residency codes P, I, N, and K ensures that the university is only granting non-resident waivers to students who meet this requirement.

Code Description Student Level Note
P Non-resident, Not ST Fund, < 7 yrs PhD exceeded 99 hrs, but less or equal to than 7 yrs, so not charged for excessive hours. Waiver is for Graduate Assistantship waiver
I International All Waiver is for Graduate Assistantship
N Non-resident All Waiver is for Graduate Assistantship
K Intl, Not ST Funded, < 7 yrs PhD exceeded 99 hrs, but less or equal to than 7 yrs, so not charged for excessive hours. Waiver is for Graduate Assistantship waiver

 

FAMIS Account Information

 



Eligible Accounts  

 

Departmental payments may be processed using the following Part 02, 10, 23 and 28 FAMIS accounts. These accounts will automatically be loaded daily before 8:00 a.m. into the COMPASS TWAPMTS tables that are used to store FAMIS account information. The Function Code for a FAMIS account can be viewed on Screen 006 in FAMIS. If a newly created FAMIS account does not appear automatically within 2 business days, email twapmts@tamu.edu.

Eligible Function Code Account Range Noted on FAMIS Screen
70 ALL Accounts for Part 02, 10 and 23
60 ALL Accounts for Part 02, 10 and 23
15 ALL Accounts for Part 02, 10, 23 and 28

 

If you need your account updated or need a function code added to an account, please contact FMO at new-accounts@tamu.edu.

Additional Restrictions for Part 23:  Use of accounts beginning with '136', '23', '29' and account '940100' are not permitted for paying tuition and fees through TWAPMTS. 

FAMIS Object Code List for TWAPMTS Process  

FAMIS Object Codes

Code Description Student Level Note
5910 Scholarships - Undergraduate UG Use this code for payments processed for undergraduate students.
5915 Scholarships - Graduate GR Use this code for payments processed for graduate students
6032 Grants - Student Tuition & Fees All Use this code for payments process using FAMIS accounts that start with a Four (4).

Requests for Return of Funds

If any changes to a student account have occurred which have resulted in funds needing to be returned to the departmental FAMIS account, please email the following information to twapmts@tamu.edu.

College Code (2 letters)
Department Code (4 letters)
Department Contact Name (person requesting)
Department Name
Department Mail Stop
Term
Student UIN
Student Name
Date Payment was Taken from FAMIS Account
FAMIS Account Number (Account Number should be XX-XXXXXX-XXXXX-XXXX)
Reason Requesting Return of Funds

  

Reports

Requesting Access to Reports  

Your PAA (Primary Authorizing Agent) can request access to the Security Group for your college/department listed below.  This request is submitted as a Compass Access Request in the PAA channel. 

  • Go to the Employee tab
  • Primary Authorizing Agent channel (only accessible by PAAs)
  • Compass Account Request
  • Use at least one of the COMPASS Security Groups listed below and submit the request.
  • The request will be routed to SBS for approval and then to EIS.

Compass Security Groups

Code College Security Group
AD Administration G_STAR_37_VPAX_Rpts_Administra
AG Agriculture G_STAR_38_CLAG_Rpts_Agricultur
AR Architecture G_STAR_39_CLAR_Rpts_Architectu
BA Business G_STAR_40_CLBA_Rpts_Business
BT Biosciences and Technology G_STAR_92_CLBT_Rpts_Bioscitech
CP Pharmacy G_STAR_93_CLCP_Rpts_Pharmacy
DA Athletics G_STAR_76_ATHL_Rpts_Athletics
DN Dentistry G_STAR_94_CLDN_Rpts_Dentistry
ED Education G_STAR_42_CLED_Rpts_Education
EN Engineering G_STAR_43_CLEN_Rpts_Engineerng
FA Financial Aid G_STAR_70_FAID_Rpts_Fin_Aid
GB George Bush G_STAR_44_BUSH_Rpts_Geo Bush
GE Geosciences G_STAR_45_CLGE_Rpts_Geoscience
GR Grad Studies G_STAR_46_CLGR_Rpts_Grad_Stud
GV Galveston G_STAR_47_GACD_GADM_GVGR_Rpts
LA Liberal Arts G_STAR_48_CLLA_Rpts_Lib_ Art
LW Law School G_STAR_84_CLLW_Rpts_Lawschool
MD Medicine G_STAR_91_CLMD_Rpts_Medicine
NU Nursing G_STAR_95_CLNU_Rpts_Nursing
PH Public Health G_STAR_96_CLPH_Rpts_R_P_Health
QT Qatar G_STAR_60_QATR_Rpts_Qatar
SC Science G_STAR_61_CLSC_Rpts_Science
UA Assoc Prov for UG and AS G_STAR_100_APHU_RPTS_ASC_PROV
VM Vet Medicine G_STAR_62_CLVM_Rpts_Vet Medici
TWAPMTS and Assistantship NR Waiver Reports  

TWAPMTS Account Audit Report (pwt_036)

  1. CS Batch report that shows all TWAPMTS data including Degree Type, Credit hours, Graduation status, AR contract amount and AR contract balance. Report Name: pwt_036_CS_twapmts_trans_batch
  2. GV Batch report that shows all TWAPMTS data including Degree Type, Credit hours, Graduation status, AR contract amount and AR contract balance. Report Name: pwt_036_GV_twapmts_trans_batch
  3. HC Batch report that shows all TWAPMTS data including Degree Type, Credit hours, Graduation status, AR contract amount and AR contract balance. Report Name: pwt_036_HC_twapmts_trans_batch
  4. TEES Batch report that shows all TWAPMTS data including Degree Type, Credit Hours, Graduation Status, AR contract amount, and AR contract balance. Report Name: pwt_036_28_twapmts_trans_batch

pwt_036 Job Aid

Assistantship NR Waiver Reports pwt_029

After TWAPMTS opens, daily audit reports are available for departments to review eligibility of assistantship waivers they have entered in TWAPMTS.  These reports are updated nightly with BPP and Compass information.  The final reports will be generated immediately following the close of TWAPMTS.

  1. College report that includes students in a specific college who have a non-resident waiver for the current term and are NOT eligible for the waiver.  SBS encourages departments to review this report and resolve any ineligibility issues if possible or remove the waiver if the department determines that the student is not eligible.  Report Name:  pwt_029_xx_waiv_assist_NotElig
  2. College report that includes students in a specific college who have a non-resident waiver for the current term, meet all requirements of the assistantship audit and appear to be eligible for the waiver.  SBS encourages departments to use this report to review their students and verify eligibility.  Report Name:  pwt_029_xx_waiv_assist_Review.

 

TWAPMTS Payments Report (pwt_184) 

College report that includes actual amounts pulled from FAMIS accounts shown by student id, FAMIS account number, and contract number. Report Name: pwt_184_twapmts_idt_payment_College Code

Audit Recommendations

Please view our Aggie Answer for TWAPMTS audit recommendations.

Questions

Please email twapmts@tamu.edu with any questions.

 

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