TUITION WAIVERS AND PAYMENTS (TWAPMTS)

TWAPMTS access will be available at 8:00 a.m. on Wednesday, May 1, 2024. Please use your NET ID and password to access the system. Please email all questions or issues concerning TWAPMTS to twapmts@tamu.edu.

• Make a Zoom appointment for Tuesday, May 14, and Thursday, June 6, 2024. Email TWAPMTS@tamu.edu.

• IDT Form
• IDT Example
• SSB-third-party-IDT-instructions

Please send all completed IDT forms to twapmts@tamu.edu. Only fully completed forms will be accepted. Please see the instructions or reference the IDT example above if you need guidance.

• Assistantship NR tuition waiver audit reports will be available through ePrint starting Thursday, May 2, 2024. These reports will be available for you to review and adjust in TWAPMTS as necessary through the close of TWAPMTS on Friday, June 28, 2024. Report names are pwt_029_XX_waiv_assist_notelig and pwt_029_XX_waiv_assist_review.
• The audit process will begin on Monday, July 1, 2024.
• Review students who appear on the pwt_029_XX_waiv_assist_notelig report for Monday, July 1, 2024.
• If SBS does not receive eligibility documentation, these students will have their assistantship NR tuition waiver removed on Wednesday, July 10, 2024.
• SBS must receive eligibility documentation no later than 5:00 p.m. on Monday, July 8, 2024.

pwt_029 Job Aid

• ***PLEASE AUDIT YOUR PAYMENTS AND MAKE ANY CORRECTIONS BEFORE TWAPMTS CLOSING.***
• Estimated FAMIS processing date is Sunday, July 14, 2024.

^{pwt_036 Job Aid}

• Please fill out the below payment form for any students who your department is paying for, but are attending a different campus than the one your department is housed in. This form can be used for the following –
  • CS department paying for HSC student
  • CS department paying for GV student
  • GV department paying for CS student
  • GV department paying for HSC student
  • HSC department paying for CS student
  • HSC department paying for GV student
• SSB Form
• Submit completed forms to twapmts@tamu.edu
• Invoices will be sent after the 20^th class day via SponsorPoint to the email listed on the SSB Form.

• Please fill out the below assistantship NR tuition waiver form for any students your department is paying for but attend a different campus than the one your department is housed in. This form can be used for the following –
  • CS department paying for HSC student
  • CS department paying for GV student
  • GV department paying for CS student
  • GV department paying for HSC student
  • HSC department paying for CS student
  • HSC department paying for GV student
• Graduate and Professional School NR Tuition Waiver Form 
• This form requires approval from the Graduate and Professional School, which will send the approved completed form to TWAPMTS.
• Please click here if the student receives the Competitive Scholarship Non-Resident Waiver due to a scholarship or fellowship.

• To request access to the Compass TWAPMTS Form users must have a COMPASS Account.  
  • Request the G_STAR_27_STAFF_DEPT_BUSINSS_Q security group and the reports security group for your college.
  • Request G_REGI_GEN_STUDENT_INFO_VIEW (SGASTDN, to view residency for tuition status) G_REGI_STU_REGISTRATION_VIEW (SZAREGS, to view a student's registration in a particular term).
• The user must complete Tuition, Waivers, and Payments (TWAPMTS) Form training.  This training can be found in TrainTraq (Course #2111620). 
• The user and the department must complete and sign the Tuition, Waivers & Payment Form.  See Completing the Access Form below.

The Tuition, Waivers and Payment Form (TWAPMTS) is now available on the PAA Channel in Howdy. Your PAA can download the form and then acquire the necessary signatures to get access COMPASS access to the form.

• Go to the Employee tab.
• Primary Authorizing Agent channel (accessible only by PAAs)
• Forms link
• Tuition Waivers & Payment Form (TWAPMTS)
• Be sure to select at least one Faculty Attribute - TWAPMTS Faculty Attributes

The TWAPMTS Update Access form should be signed by:

• The user
• The users' Business Assistant Dean or TAMU Division
• The users' Primary Authorizing Agent (PAA) for their department or college

Please Note: The TWAPMTS Access form should be sent by the PAA to Student Business Services at twapmts@tamu.edu or MS 6001 along with either the training certificate or TrainTraq transcript showing completion of Tuition, Waivers, and Payments (TWAPMTS) Form (Course #2111620).

Follow these steps to access the online training:

1. Log in to Single Sign On  https://sso.tamus.edu/Logon.aspx?ReturnUrl=%2f
   1. Choose 2111620 : COMPASS - Tuition, Waivers, and Payments (TWAPMTS) Form - SBS
2. Select  2111620: COMPASS-Tuition, Waivers, and Payments (TWAPMTS) form - SBS
3. When you complete the training print the certificate, attach it to the Tuition, Waivers & Payment Form and route it for authorized signatures.

Departmental payments may be processed using the following Part 02, 10, 23 and 28 FAMIS accounts. These accounts will automatically be loaded daily before 8:00 a.m. into the COMPASS TWAPMTS tables that are used to store FAMIS account information. The Function Code for a FAMIS account can be viewed on Screen 006 in FAMIS. If a newly created FAMIS account does not appear automatically within 2 business days, email twapmts@tamu.edu.

If you need your account updated or need a function code added to an account, please contact FMO at new-accounts@tamu.edu.

Additional Restrictions for Part 23:  Use of accounts beginning with '136', '23', '29' and account '940100' are not permitted for paying tuition and fees through TWAPMTS. 

FAMIS Object Codes

Your PAA (Primary Authorizing Agent) can request access to the Security Group for your college/department listed below.  This request is submitted as a Compass Access Request in the PAA channel. 

• Go to the Employee tab
• Primary Authorizing Agent channel (only accessible by PAAs)
• Compass Account Request
• Use at least one of the COMPASS Security Groups listed below and submit the request.
• The request will be routed to SBS for approval and then to EIS.

Compass Security Groups

TWAPMTS Account Audit Report (pwt_036)

1. CS Batch report that shows all TWAPMTS data, including Degree Type, Credit hours, Graduation status, AR contract amount, and AR contract balance. Report Name: pwt_036_CS_twapmts_trans_batch
2. GV Batch report that shows all TWAPMTS data, including Degree Type, Credit hours, Graduation status, AR contract amount, and AR contract balance. Report Name: pwt_036_GV_twapmts_trans_batch
3. HC Batch report that shows all TWAPMTS data, including Degree Type, Credit hours, Graduation status, AR contract amount, and AR contract balance. Report Name: pwt_036_HC_twapmts_trans_batch
4. TEES Batch report that shows all TWAPMTS data including Degree Type, Credit Hours, Graduation Status, AR contract amount, and AR contract balance. Report Name: pwt_036_28_twapmts_trans_batch

pwt_036 Job Aid

Assistantship NR Waiver Reports pwt_029

After TWAPMTS opens, daily audit reports are available for departments to review the eligibility of assistantship waivers they have entered in TWAPMTS.  These reports are updated nightly with BPP and Compass information.  The final reports will be generated immediately following the close of TWAPMTS.

1. College report that includes students in a specific college who have a non-resident waiver for the current term and are NOT eligible for the waiver.  SBS encourages departments to review this report and resolve any ineligibility issues if possible or remove the waiver if the department determines that the student is not eligible.  Report Name:  pwt_029_xx_waiv_assist_NotElig
2. College report that includes students in a specific college who have a non-resident waiver for the current term, meet all requirements of the assistantship audit and appear to be eligible for the waiver.  SBS encourages departments to use this report to review their students and verify eligibility.  Report Name:  pwt_029_xx_waiv_assist_Review.

 pwt_029 Job Aid

TWAPMTS Payments Report (pwt_184) 

College report that includes actual amounts pulled from FAMIS accounts shown by student id, FAMIS account number, and contract number. Report Name: pwt_184_twapmts_idt_payment_College Code.