TWAPMTS access will be available at 8:00 a.m. on Thursday, May 9th; Please use your NET ID and password to access the system. Please email all questions or issues concerning TWAPMTS to TWAPMTS@tamu.edu.
|OPEN TWAPMTS||Thursday, May 9th||Payments will be processed Monday through Friday.|
|PWT_029 Reports||Friday, May 10th||PWT_029 assistantship NR tuition waiver audit reports will begin generating daily through the close of TWAPMTS.|
|TWAPMTS Help Sessions||
Wednesday, May 22th
Friday, June 7th
|Appointment times and Walk-in times available for questions regarding TWAPMTS payment entry, Assistantship Waiver entry, Compass reports.|
|CLOSE TWAPMTS||Tuesday, July 9th
||Last day to process payments. Please be sure to audit your payments before 5:00 PM.|
Assistantship NR Tuition Waiver Audit Begins
|Wednesday, July 10th||Review students who appear on the pwt_029_XX_waiv_assist_notelig report dated Tuesday, July 10, 2019.|
|Late Payments||Wednesday, July 10th||All payments submitted after TWAPMTS close must be completed with the Paper IDT Process (see below).|
|Late Assistantship NR Tuition Waivers||Wednesday, July 10th||All waivers not entered prior to the close of TWAPMTS must be submitted through OGAPS (see Late Waivers section below).|
|Assistantship NR Tuition Waiver Audit Ends||Friday, July 19th||Documentation of eligibility due to SBS by 5:00 PM for students on the pwt_029_xx_waiv_assist_notelig report as of Friday, July 19, 2019.|
|Assistantship NR Tuition Waiver Removed for Ineligible Students||Wednesday, July 24th||All students listed on the Ineligible report that have not submitted documentation of eligibility will have their Assistantship NR Tuition Waivers removed by 5:00 PM and students will be emailed they have a balance due.|
|Estimated FAMIS Processing||Sunday, July 28rd||Estimated date payments will be submitted to FAMIS|
A pdf version of the Summer 2019 Schedule can be printed.
Assistantship NR tuition waiver audit reports are available through Compass Reports starting on Friday, May 10th. These reports are available for you to review and make adjustments in TWAPMTS as necessary through the close of TWAPMTS. Report names are pwt_029_XX_waiv_assist_notelig and pwt_029_XX_waiv_assist_review.
The audit process will begin Wednesday, July 10th. Review students who appear on the pwt_029_XX_waiv_assist_notelig report for Wednesday, July 10th. These students will have their assistantship NR tuition waiver removed on Wednesday, July 24th if documentation of eligibility is not received by SBS.
SBS will need to receive documentation of eligibility no later than 5:00 p.m. on Friday, July 19th.
***PLEASE AUDIT YOUR PAYMENTS AND MAKE ANY CORRECTIONS PRIOR TO TWAPMTS CLOSING***
Estimated FAMIS processing date is Sunday, July 28th.
Because we are unable process IDTs between FAMIS system parts, you cannot use TWAPMTS to enter payments for students attending another campus. If you would like to pay for a student attending classes at one of the three campuses listed above from an account that is NOT the same system part, we will need to send you an invoice. To initiate this process, please complete the Specialized Student Billing-TWAPMTS form and return it to firstname.lastname@example.org. We will enter the payment on the students account and send you an invoice for the amount owed. Invoices are sent after the 20th class day of the Fall and Spring semesters, and after the 15th class day during the second Summer session.
When entering exemptions for a spouse or dependent of the employee hired on the assistantship in TWAPMTS, enter a new record on the Exemption tab with the UIN of the spouse or dependent. Check the 'Sp/Dep Indicator' and enter the Employee UIN. The Employee UIN must not match the Student UIN if the Sp/Dep Indicator is checked.
Please Note: If the spouse or dependent is enrolled at a different campus from the employee (i.e. Your graduate assistant is enrolled in College Station courses and employed by College Station and their spouse is enrolled in HSC courses.), the waiver will need to be approved through OGAPS. Please complete and submit the Non-Resident Tuition Waiver Spouse/Dependent Request form.
The Tuition, Waivers and Payment Form (TWAPMTS) is now available in the PAA Channel in Howdy. Your PAA can download the form and then acquire the necessary signatures to get access COMPASS access to the form.
The TWAPMTS Update Access form should be signed by:
Please Note: The TWAPMTS Access form should be sent by the PAA to Student Business Services at email@example.com or MS 6001 along with either the training certificate or TrainTraq transcript showing completion of Tuition, Waivers, and Payments (TWAPMTS) Form (Course #2111620).
Follow these steps to access the online training:
|P||Non-resident, Not ST Fund, < 7 yrs||PhD||exceeded 99 hrs, but less or equal to than 7 yrs, so not charged for excessive hours. Waiver is for Graduate Assistantship waiver|
|I||International||All||waiver is for Graduate Assistantship|
|N||Non-resident||All||waiver is for Graduate Assistantship|
|K||Intl, Not ST Funded, < 7 yrs||PhD||exceeded 99 hrs, but less or equal to than 7 yrs, so not charged for excessive hours. Waiver is for Graduate Assistantship waiver|
Non-resident students being charged non-funded tuition due to excessive hours are not eligible for waivers of non-resident tuition (Texas Education Code 54.2002). Restricting eligibility to the residency codes P, I, N, and K ensures that the university is only granting non-resident waivers to students who meet this requirement.
Departmental payments may be processed using the following Part 02, 10, 23 and 28 FAMIS accounts. These accounts will automatically be loaded daily before 8:00 a.m. into the COMPASS TWAPMTS tables that are used to store FAMIS account information. The Function Code for a FAMIS account can be viewed on Screen 006 in FAMIS. If a newly created FAMIS account does not appear automatically within 2 business days, email firstname.lastname@example.org.
|Function Code||Account Range Noted on FAMIS Screen|
|70||ALL Accounts for Part 02, 10 and 23|
|60||ALL Accounts for Part 02, 10 and 23|
|15||ALL Accounts for Part 02, 10, 23 and 28|
Please Note: FAMIS account information will be uploaded to COMPASS daily around 7:00 am. Users should be able to access their accounts around 8:00 am the next business day for new accounts added to FAMIS or manually to the SBS files.
If you need your account updated or need a function code added to an account, please contact FMO at email@example.com.
Additional Restrictions for Part 23: Use of accounts beginning with '136', '23', '29' and account '940100' are not permitted for paying tuition and fees through TWAPMTS.
|5910||Scholarships - Undergraduate||UG||Use this code for payments processed for undergraduate students.|
|5915||Scholarships - Graduate||GR||Use this code for payments processed for graduate students|
|6032||Grants - Student Tuition & Fees||All||Use this code for payments process using FAMIS accounts that start with a Four (4).|
If any changes to a student account have occurred which have resulted in funds needing to be returned to the departmental FAMIS account, please email the following information to firstname.lastname@example.org.
|College Code (2 letters)|
|Department Code (4 letters)|
|Department Contact Name (person requesting)|
|Department Mail Stop|
|Date Payment was Taken from FAMIS Account|
|FAMIS Account Number (return of funds should be deposited in)|
|Reason Requesting Return of Funds|
Your PAA (Primary Authorizing Agent) can request access to the Security Group for your college/department listed below. This request is submitted as a Compass Access Request in the PAA channel.
|BT||Biosciences and Technology||G_STAR_92_CLBT_Rpts_Bioscitech|
|GB||George Bush||G_STAR_44_BUSH_Rpts_Geo Bush|
|LA||Liberal Arts||G_STAR_48_CLLA_Rpts_Lib_ Art|
|UA||Assoc Prov for UG and AS||G_STAR_100_APHU_RPTS_ASC_PROV|
|VM||Vet Medicine||G_STAR_62_CLVM_Rpts_Vet Medici
After TWAPMTS opens, daily audit reports are available for departments to review eligibility of assistantship waivers they have entered in TWAPMTS. These reports are updated nightly with BPP and Compass information. The final reports will be generated immediately following the close of TWAPMTS.
TWAPMTS reports in ePrint are delivered in .csv format. To make the data more usable after opening the report in Excel, you will need to perform a "Text to Columns" function. We have created Procedures for Text to Columns on ePrint Reports to assist you with this function.
It is recommended that the Transaction Batch reports be used to audit the following:
The recommended use for the Invalid Account Report: