Refund Policy for Withdrawals and Dropped Courses

Tuition & Fee Adjustments for Courses Dropped

A student may drop courses during the first five days of a fall or spring semester (first four days of a summer term). Students also may drop classes with special permission of the dean through the 12th class day of a fall, spring or 10 week summer term. Full refunds will be given for courses dropped during these periods provided the student remains enrolled in at least one class. Refunds will not be issued for classes dropped after the 12th class day. Any credit balance on a student account as a result of dropping courses will not be refunded until after the fifth class day. As of the first day of the semester, students may not drop all of their courses through the drop/add process, but instead must begin the official withdrawal process online through Howdy (see below for additional information regarding the withdrawal process).  A student may add courses during the first five days of a fall or spring semester.

Tuition & Fee Adjustments for Withdrawal from the University

Once the University has accepted payment for tuition and fees, a student is considered officially enrolled unless otherwise restricted from enrolling.  Stopping payment on a check for fees or allowing the check to be returned unpaid by the bank for any reason does not constitute official withdrawal.

Before classes begin, you may go online to Howdy and cancel your courses and options for the semester.

After classes begin, you must go through the official withdrawal process in order to cancel your registration for the semester.  In Howdy, go to the Student Withdrawal channel on the My Record tab to begin the online withdrawal process. Failure to complete the withdrawal process will result in forfeiture of any tuition and fee adjustments, and course work may be recorded as incomplete or failed.

Failure to follow procedures for withdrawing from the University may result in financial penalties and delays with future enrollment in the University. Once a student registers, he or she is responsible for the total fees assessed regardless of whether the installment option is used. Refund percentages are applied to total fees assessed and not the amount paid. This means that students who withdraw before paying all installments may, in the event of withdrawal, still owe the University.

International students must go by the International Student Services Office before withdrawing to determine if doing so will affect their visa status.

Financial Aid Recipients should talk to a Financial Aid Counselor before withdrawing. Students receiving funds awarded by Scholarships and Financial Aid should be aware of policies regarding withdrawal from the University. These policies are consistent with Federal regulation. Calculation of tuition and fee refunds due to withdrawal are based on all charges the University has assessed the student. When a student has elected various optional services charged to their fee statement, the total dollar value of these optional services will also be used to determine whether repayment of any grant or Federal Perkins Loan will be required. Federal regulations require a pro-rata refund calculation for all first time students who receive Title IV and certain State student aid at a post-secondary institution of higher education who withdraw during a payment period (semester). The length of time during which a refund must be calculated is up to 60% of the payment period. First time students include freshmen and transfers.

Tuition and fee adjustments shall be made to students officially withdrawing from the University for charges listed below according to the following refund schedule:

Tuition & Required Fees 

(per Texas Education Code 54.006)

Fall and Spring Semester and 10-Week Summer Semester

Time Period Credit
By 5 p.m. on the last business day before the first day of class 100 percent
During the first five class days 80 percent
During the second five class days 70 percent
During the third five class days 50 percent
During the fourth five class days 25 percent
After the fourth five class days None

Summer Term of more than 5 weeks but less than 10 weeks

Time Period Credit
By 5 p.m. on the last business day before the first day of class 100 percent
During the first, second or third class day 80 percent
During the fourth, fifth or sixth class day 50 percent
Seventh day of class and thereafter None

Summer Term of 5 weeks or less

Time Period Credit
By 5 p.m. on the last business day before the first day of class 100 percent
During the first class day 80 percent
During the second class day 50 percent
During the third class day and thereafter None

It may take up to 30 days for all adjustments to be made to your student account. Pay remaining balances though Howdy to avoid registration and transcript holds.

Also, be sure to check MyAggieLoans for any outstanding institutional loans owed to the university.

To receive a refund on any eligible credits, be sure to update your direct deposit information with Heartland ECSI.  Visit Student Refunds for more information.

For more information, contact Student Business Services, General Services Complex, Suite 2801, (979)847-3337 or

Residence Hall Rent/Deposit

If a student withdraws, moves off campus or in any other way terminates the academic year housing contract, a refund of residence hall rent may be made according to the above schedule. Any changes to the rent refund schedule will be detailed in the housing contract. The academic year contract period is from the time the contract is signed to the end of the fourth week of classes in the spring semester. Exceptions to this policy may be made for students who cancel their contract for the following reasons: co-op or student teaching assignment, academic restriction, graduation and medical withdrawal with necessary paperwork. Any cancellations made after the first day of classes for the fall semester, will result in additional late penalties.

Athletic Refunds

Refunds are not allowed for individual games or games missed. Prorated refunds will be given only in the event of withdrawal from the University. For information on refunds, contact the Athletic Business Office at (979) 845-2313.

Meal Plan Refunds

No meal plan refunds or conversions will be allowed after the fourth week of class.

Identification Card

No refunds are given for the ID Card Fee.


Customers wanting to park only for a portion of the year may return the permit any time before July 31 for a prorated refund. NOTE: Customers who return their permit lose their priority as a previous customer. See Assignment Process.


Yearbook charges are refundable in full during the semester in which payment is made. Thereafter, no refunds will be made on canceled orders. Yearbooks must be picked up during the academic year in which they are published. Students who will not be on campus when the yearbooks are published, usually by September 1, must pay a mailing and handling fee. Yearbooks will not be held, nor will they be mailed, without payment of the mailing and handling fee. Refunds will not be made on books not picked up within one semester of the publication date. Refunds will not be made before 21 days from the date of payment. *Refund policies contained herein reflect policies in effect at the time of publication and are subject to change.

Reductions in Rates for Late Entry to the University

No reduction will be made in the charge of room rent and board in case of entrance within 10 days after the opening of a semester or summer term, nor will a refund be made in case of withdrawal during the last 10 days of a semester or summer term, or the last days for which payment is made.

Withdrawal Due to Call-Up to Military Duty

Withdrawal Due to Call-Up to Active Military Duty: A special procedure has been established for students who must withdraw from the University because they have been called to active military duty. Click here for information specific to students who withdraw under these circumstances.