For Sponsors and Sponsored Students

Table of Contents

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Sponsor (Third Party) Billing Process

Third party sponsors who wish to cover some or all of the charges on a student's account are invoiced by the university for those charges on the student's behalf.  Once the sponsor informs the university of their intent to pay, a credit is placed on the student account in the amount of the charges authorized by the sponsor.  This credit does not indicate that the sponsor has made payment and does not release the student from financial responsibility for those charges.  If the sponsor fails to remit payment as agreed, the credit is removed from the student account and the student will be responsible for remitting payment.   

Third party billing is not tuition reimbursement.  Tuition reimbursement is an agreement between the student and a third party (usually an employer) in which the third party reimburses the student after he/she has remitted payment for tuition and fees.

The third party billing process is outlined below.  If you have additional questions after reading this information, please email us at ssb@tamu.edu.  

Required Documents

Texas A&M University requires a letter from the sponsor acknowledging intent to pay and providing information necessary for invoicing.

Document Submission

Sponsors can send a letter or email that indicates the following:

  • UIN(s) for student(s) - please include the Texas A&M University UIN for each student
  • Types of charges - please list all charges you are willing to pay 
  • Term(s) - the term(s) you wish to cover
  • Invoicing instructions
  • Point of contact and contact information

See Sponsor Billing Contact Information for mailing address, email address and fax number.

Deadlines and Invoicing Dates

Documents must be submitted at least one week prior to the due date of the semester in order to prevent late fees and prevent classes from being dropped.  Sponsors will be invoiced after the 20th class day and will be given 30 days to remit payment. 

Payment Instructions

1.  Payments by bank wire:  

All wire transfers (US Domestic Wires and International Wires) are accepted using our partner, Flywire.  Texas A&M University no longer accepts direct wire transfers and will not provide our banking information.  Please visit tamusponsor.flywire.com and create a Flywire Account.   In order to send a wire payment, you will need the Batch Reference Number and the Invoice Number from at least one student invoice.  Please use the Additional Comments section to provide any information needed to ensure payments are posted accurately to each student.  Flywire offers a Best Price Guarantee for international education payments if you find a better price at your bank within two hours of booking a payment.

2.  Payments by check, mail check along with a copy of the invoice to:

Mailing Address

Texas A&M University

Attn:  3rd Party Billing

6001 TAMU

College Station, TX 77843-6001

For Priority or Overnight Mail

Texas A&M University

Student Business Services - PPS

750 Agronomy Road, Suite 2801

College Station, TX 77843-6001

Eligible Student Charges

  • Tuition and Required Fees - see Tuition and Fees
  • On-campus Student Housing
  • Meal Plan Charges
  • Health Insurance for International Students
  • Orientation Fees
  • Parking Fees
  • Sports Passes
  • Student Health Services Fees
  • Late Payment/Registration Fees
  • Diploma/Graduation Fees
  • ELI Fees
  • English Language Proficiency Exam Fee
  • Books and Supplies for Certain Degree Plans (varies by student)

Ineligible Student Charges

  • General Deposit
  • Off-campus Student Housing
  • Application Fee
  • Admissions Deposit
  • Housing Deposit
  • Health Insurance for non-international students

Student Bookstore Charges

In most cases, books are not charged to the student account and therefore not eligible to be covered by the third party billing process.  In a few cases, charges for text books and other supplies are assessed to the student account and eligible to be included in the third party billing process if the sponsor chooses to pay the charge.  To find out if these charges can be included in the sponsor bill for a specific student, please email us at ssb@tamu.edu. 

Student Health Insurance Fees

All international students entering the U.S. on a F-1 or J-1 student visa are required to be covered under the Texas A&M University System Student Health Insurance Plan (SSHIP) or have equivalent insurance coverage.  Charges assessed to the student account for health insurance are eligible to be covered in the third party billing process.  For additional information regarding health insurance for international students, please visit International Student Services.

Student Payment Plan

Texas A&M University offers an optional installment plan for charges not covered by a third party sponsor.  For more information about the installment plan, students can visit Tuition and Fee Installment Plan.

Sponsor Billing Contact Information

Email:  ssb@tamu.edu

Mailing address:

Texas A&M University

Attn:  3rd Party Billing

6001 TAMU

College Station, TX 77843-6001

Priority or Overnight Mail:

Texas A&M University

Student Business Services - PPS

750 Agronomy Road, Suite 2801

College Station, TX 77843-6001

Phone:  (979) 847-3337

Fax: (979) 845-9406