For Departments - TWAPMTS

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TWAPMTS Schedule

UPDATED Fall 2017 TWAPMTS Schedule

TWAPMTS access will be available at 8:00 a.m. on Monday, August 7th.  Please use your NET ID and password to access the system.  Please email all questions or issues concerning TWAPMTS to TWAPMTS@tamu.edu.

OPEN TWAPMTS Monday, August 7th Payments will be processed Monday through Friday.
PWT_029 Reports Tuesday, August 8th PWT_029 assistantship NR tuition waiver audit reports will begin generating daily through the close of TWAPMTS.
TWAPMTS Open Lab Monday, August 14th Open lab from 8:30 AM - 4:30 PM for questions regarding TWAPMTS payment entry, Assistantship entry, and ePrint reports. 
PAYMENT DUE DATE Friday, September 8th Tuition and fees are due in full by 5:00 pm on Friday, September 8, 2017. 
CLOSE TWAPMTS  Friday, September 22nd
Last day to process payments.  Please be sure to audit your payments before 5:00 pm.

Assistantship NR Tuition Waiver Audit Begins

Monday, September 25th Review students who appear on the pwt_029_XX_waiv_assist_notelig report dated Monday, September 25, 2017.  
Late Payments Monday, September 25th All payments submitted after TWAPMTS close must be completed with the Paper IDT Process (see below).
Late Assistantship NR Tuition Waivers Monday, September 25th All waivers not entered prior to the close of TWAPMTS must be submitted through OGAPS (see Late Waivers section below). 
Assistantship NR Tuition Waiver Audit Ends Monday, October 2nd Documentation of eligibility due to SBS by 5:00 pm for students on the pwt_029_xx_waiv_assist_notelig report as of  Monday, October 2, 2017.
Removal of Assistantship NR Tuition Waivers Tuesday, October 3rd All assistantship NR tuition waivers will be removed for students who failed the assistantship audit and eligibility documentation was not submitted.
Estimated FAMIS Processing Sunday, October 8th Estimated date payments will be submitted to FAMIS

 Please click here for a pdf version of the schedule.

Late Payments - Paper IDT Process

The IDT form is located on our website at: SSB Third Party IDT Form

 The IDT form instructions are located on our website at: SSB Third Party IDT Instructions

 ***Please send IDT’s to TWAPMTS@tamu.edu

 

Late Assistantship NR Tuition Waivers – OGAPS Approval Required

Please visit the OGAPS website at http://ogaps.tamu.edu/Buttons/Forms-Information#0-TuitionWaiver for guidelines and forms to submit requests for assistantship NR tuition waivers after the close of TWAPMTS on Friday, September 22nd.

 

Audit for Assistantship NR Tuition Waivers

Assistantship NR tuition waiver audit reports are available through ePrint starting on Monday, September 25th. These reports are available for you to review and make adjustments in TWAPMTS as necessary through the close of TWAPMTS on Friday, September 22nd. Report names are pwt_029_XX_waiv_assist_notelig and pwt_029_XX_waiv_assist_review.

The audit process will begin Monday, September 25th.  Review students who appear on the pwt_029_XX_waiv_assist_notelig report for Monday, September 25th.  These students will have their assistantship NR tuition waiver removed after the 20th class day if documentation of eligibility is not received by SBS.

SBS will need to receive documentation of eligibility no later than 5:00 p.m. on Monday, October 2nd

 Assistantship Non-Resident Waiver Job Aid

Audit for Departmental Payments of Tuition/Fees

***PLEASE AUDIT YOUR PAYMENTS AND MAKE ANY CORRECTIONS PRIOR TO TWAPMTS CLOSING***

Estimated FAMIS processing date is Sunday, October 8th.

 

For additional TWAPMTS information:

Please visit our website:  http://sbs.tamu.edu/accounts-billing/for-departments-twapmts/

Or search ‘TWAPMTS’ in Aggie Answers:  https://tamusbs.custhelp.com/app/answers/list

  

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Requests to Pay Student Account Charges Between College Station (Part 02), Galveston (Part 10) and HSC (Part 23)

Because we are unable process IDTs between FAMIS system parts, you cannot use TWAPMTS to enter payments for students attending another campus.  If you would like to pay for a student attending classes at one of the three campuses listed above from an account that is NOT the same system part, we will need to send you an invoice.  To initiate this process, please complete the Specialized Student Billing-TWAPMTS form and return it to twapmts@tamu.edu.  We will enter the payment on the students account and send you an invoice for the amount owed.  Invoices are sent after the 20th class day of the Fall and Spring semesters, and after the 15th class day during the second Summer session.  

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Assistantship NR Tuition Waivers Between Campuses (CS, GV & HSC)

Students who are employed by one campus but registered in another will need to complete the Non-Resident Tuition Waiver Request for Graduate Assistants and turn it into OGAPS.  The student completes Section A, the employing department completes Section B and the academic department completes Section C.

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Assistantship NR Tuition Waivers for Spouses and Dependents of Graduate Assistants

When entering exemptions for a spouse or dependent of the employee hired on the assistantship in TWAPMTS, enter a new record on the Exemption tab with the UIN of the spouse or dependent.  Check the 'Sp/Dep Indicator' and enter the Employee UIN.  The Employee UIN must not match the Student UIN if the Sp/Dep Indicator is checked.  

Please NOTE:  If the spouse or dependent is enrolled at a different campus from the employee (i.e. Your graduate assistant is enrolled in College Station courses and employed by College Station and their spouse is enrolled in HSC courses.), the waiver will need to be approved through OGAPS.  Please complete and submit the Non-Resident Tuition Waiver Spouse/Dependent Request form.

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Requesting Access to the Compass TWAPMTS Form

Prerequisites

  • To request access to the Compass TWAPMTS Form users must have a COMPASS Account.  Request the G_STAR_27_STAFF_DEPT_BUSINSS_Q security group and the reports security group for your college.
  • The user must complete Tuition, Waivers, and Payments (TWAPMTS) Form training.  This training can be found in TrainTraq (Course #2111620). 
  • The user and the department must complete and sign the Tuition, Waivers & Payment Form.  See Completing the Access Form below.
  • The users' college or division must have a signed MOU with Student Business Services. To access the MOU, click here.

Completing the TWAPMTS Access Form

The Tuition, Waivers and Payment Form (TWAPMTS) is now available in the PAA Channel in Howdy. Your PAA can download the form and then acquire the necessary signatures to get access COMPASS access to the form.

  • Go to the Employee tab
  • Primary Authorizing Agent channel (accessible only by PAAs)
  • Forms link
  • Tuition Waivers & Payment Form (TWAPMTS)
  • Be sure to select at least one Faculty Attribute

The TWAPMTS Update Access form should be signed by:

The TWAPMTS Access form should be sent by the PAA to Student Business Services at twapmts@tamu.edu or MS 6001 along with either the training certificate or TrainTraq transcript showing completion of Tuition, Waivers, and Payments (TWAPMTS) Form (Course #2111620).

Contact information

Questions regarding TWAPMTS can be sent to twapmts@tamu.edu.

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TWAPMTS Training

TWAPMTS PowerPoint Training

TWAPMTS Job Aid

TWAPMTS Form Field Descriptions

Assistantship Non-Resident Waiver Job Aid

Training Through TrainTraq

Follow these steps to access the online training:

  1. Log in to Single Sign On  https://sso.tamus.edu/Logon.aspx?ReturnUrl=%2f
    1. Choose 2111620 : COMPASS - Tuition, Waivers, and Payments (TWAPMTS) Form - SBS
  2. Select  2111620: COMPASS-Tuition, Waivers, and Payments (TWAPMTS) form - SBS
  3. When you complete the training print the certificate, attach it to the Tuition, Waivers & Payment Form and route it for authorized signatures.

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Assistantship Waiver/Exemption Residency Codes

Non-Resident – Eligible for Non-Resident Tuition Waiver

CodeDescriptionStudent LevelNote
P Non-resident, Not ST Fund, < 7 yrs PhD exceeded 99 hrs, but less or equal to than 7 yrs, so not charged for excessive hours. Waiver is for Graduate Assistantship waiver
I International All waiver is for Graduate Assistantship
N Non-resident All waiver is for Graduate Assistantship
K Intl, Not ST Funded, < 7 yrs PhD exceeded 99 hrs, but less or equal to than 7 yrs, so not charged for excessive hours. Waiver is for Graduate Assistantship waiver

Non-resident students being charged non-funded tuition due to excessive hours are not eligible for waivers of non-resident tuition (Texas Education Code 54.2002).  Restricting eligibility to the residency codes P, I, N, and K ensures that the university is only granting non-resident waivers to students who meet this requirement.

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FAMIS Account Information for TWAPMTS Process

Automated Process

Departmental payments may be processed using the following Part 02, 10, 23 and 28 FAMIS accounts. These accounts will automatically be loaded daily before 8:00 a.m. into the COMPASS TWAPMTS tables that are used to store FAMIS account information.  The Function Code for a FAMIS account can be viewed on Screen 006 in FAMIS.  If a newly created FAMIS account does not appear automatically within 2 business days, email twapmts@tamu.edu.

Function CodeAccount Range Noted on FAMIS Screen
70 ALL Accounts for Part 02, 10 and 23
60 ALL Accounts for Part 02, 10 and 23
15 ALL Accounts for Part 02, 10, 23 and 28

Note: FAMIS account information will be uploaded to COMPASS daily around 7:00 am. Users should be able to access their accounts around 8:00 am the next business day for new accounts added to FAMIS or manually to the SBS files.

Additional Restrictions for Part 23:  Use of accounts beginning with '136', '23', '29' and account '940100' are not permited for paying tuition and fees through TWAPMTS. 

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FAMIS Object Code List for TWAPMTS Process

FAMIS Object Codes

CodeDescriptionStudent LevelNote
5910 Scholarships - Undergraduate UG Use this code for payments processed for undergraduate students.
5915 Scholarships - Graduate GR Use this code for payments processed for graduate students
6032 Grants - Student Tuition & Fees All Use this code for payments process using FAMIS accounts that start with a Four (4).

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Requests for Return of Funds

If any changes to a student account have occurred which have resulted in funds needing to be returned to the departmental FAMIS account, please email the following information to twapmts@tamu.edu.

College Code (2 letters)
Department Code (4 letters)
Department Contact Name (person requesting)
Department Name
Department Mail Stop
Term
Student UIN
Student Name
Date Payment was Taken from FAMIS Account
FAMIS Account Number (return of funds should be deposited in)
Reason Requesting Return of Funds

  

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Questions 

Please visit Aggie Answers for FAQs regarding TWAPMTS.  You can type in "TWAPMTS" and click Search or choose Advanced Search and click the TWAPMTS topic under Student Business Services to view all answers related to TWAPMTS.

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Compass TWAPMTS and Assistantship NR Waiver Reports

Requesting Access to Reports

Your PAA (Primary Authorizing Agent) can request access to the Security Group for your college/department listed below.  This request is submitted as a Compass Access Request in the PAA channel. 

  • Go to the Employee tab
  • Primary Authorizing Agent channel (only accessible by PAAs)
  • Compass Account Request
  • Use at least one of the COMPASS Security Groups listed below and submit the request.
  • The request will be routed to SBS for approval and then to EIS.

COMPASS Security Groups

CodeCollegeSecurity Group
AD Administration G_STAR_37_VPAX_Rpts_Administra
AG Agriculture G_STAR_38_CLAG_Rpts_Agricultur
AR Architecture G_STAR_39_CLAR_Rpts_Architectu
BA Business G_STAR_40_CLBA_Rpts_Business
BT Biosciences and Technology G_STAR_92_CLBT_Rpts_Bioscitech
CP Pharmacy G_STAR_93_CLCP_Rpts_Pharmacy
DA Athletics G_STAR_76_ATHL_Rpts_Athletics
DN Dentistry G_STAR_94_CLDN_Rpts_Dentistry
ED Education G_STAR_42_CLED_Rpts_Education
EN Engineering G_STAR_43_CLEN_Rpts_Engineerng
FA Financial Aid G_STAR_70_FAID_Rpts_Fin_Aid
GB George Bush G_STAR_44_BUSH_Rpts_Geo Bush
GE Geosciences G_STAR_45_CLGE_Rpts_Geoscience
GR Grad Studies G_STAR_46_CLGR_Rpts_Grad_Stud
GV Galveston G_STAR_47_GACD_GADM_GVGR_Rpts
LA Liberal Arts G_STAR_48_CLLA_Rpts_Lib_ Art
LW Law School G_STAR_84_CLLW_Rpts_Lawschool
MD Medicine G_STAR_91_CLMD_Rpts_Medicine
NU Nursing G_STAR_95_CLNU_Rpts_Nursing
PH Public Health G_STAR_96_CLPH_Rpts_R_P_Health
QT Qatar G_STAR_60_QATR_Rpts_Qatar
SC Science G_STAR_61_CLSC_Rpts_Science
UA Assoc Prov for UG and AS G_STAR_100_APHU_RPTS_ASC_PROV
VM Vet Medicine G_STAR_62_CLVM_Rpts_Vet Medici

TWAPMTS and Assistantship NR Waiver Reports

TWAPMTS Departmental Payment Reports

  1. CS Batch report that shows all TWAPMTS data including Degree Type, Credit hours, Graduation status, AR contract amount and AR contract balance. Report Name: pwt_036_CS_twapmts_trans_batch
  2. GV Batch report that shows all TWAPMTS data including Degree Type, Credit hours, Graduation status, AR contract amount and AR contract balance. Report Name: pwt_036_GV_twapmts_trans_batch
  3. HC Batch report that shows all TWAPMTS data including Degree Type, Credit hours, Graduation status, AR contract amount and AR contract balance. Report Name: pwt_036_HC_twapmts_trans_batch
  4. TWAPMTS Audit including COMPASS and BPP data. Report Name: pwt_184_twapmts_idt_payment_College Code
  5. Invalid account report. Department audit of TWAPMS accounts no longer valid for process. Important during the fall when we are crossing over fiscal year. Report Name: pwt_036_CS_twapmts_invald_slsa
  6. Invalid account report. Department audit of TWAPMS accounts no longer valid for process. Important during the fall when we are crossing over fiscal year. Report Name: pwt_036_GV_twapmts_invald_slsa
  7. Invalid account report. Department audit of TWAPMS accounts no longer valid for process. Important during the fall when we are crossing over fiscal year. Report Name: pwt_036_HC_twapmts_invald_slsa

Assistantship NR Waiver Reports

After TWAPMTS opens, daily audit reports are available for departments to review eligibility of assistantship waivers they have entered in TWAPMTS.  These reports are updated nightly with BPP and Compass information.  The final reports will be generated immediately following the close of TWAPMTS.

  1. College report that includes students in a specific college who have a non-resident waiver for the current term and are NOT eligible for the waiver.  SBS encourages departments to review this report and resolve any ineligibility issues if possible or remove the waiver if the department determines that the student is not eligible.  Report Name:  pwt_029_xx_waiv_assist_NotElig
  2. College report that includes students in a specific college who have a non-resident waiver for the current term, meet all requirements of the assistantship audit and appear to be eligible for the waiver.  SBS encourages departments to use this report to review their students and verify eligibility.  Report Name:  pwt_029_xx_waiv_assist_Review

Using Excel to View ePrint Reports

TWAPMTS reports in ePrint are delivered in .csv format.  To make the data more usable after opening the report in Excel, you will need to perform a "Text to Columns" function.  We have created Procedures for Text to Columns on ePrint Reports to assist you with this function.

Report Audits

It is recommended that the Transaction Batch reports be used to audit the following:

  1. Verify that students with assistantship waivers only have the waiver processed if they have the residency codes P, I, N or K.
  2. Verify that students with assistantship waivers only have the waiver processed if that the employee is registered at least 9 hours for fall/spring semesters or 3 hours if registered for a summer 5 week session 3 and 6 hours if registered for a 10 week summer session.
  3. If the contract payment requires full time registration Undergraduates students should be enrolled at least 12 hours and Graduate students must be enrolled at least at least 9 hours for fall/spring semesters or 3 hours if registered for a summer 5 week session 3 and 6 hours if registered for a 10 week summer session.
  4. Review student amount and balance columns for discrepancies. Example: if you are expecting 9 hour GA tuition payment to be $2038.95 and it is less there may be a multiple contract issue or a problem with the student contract payment.
  5. Verify that the correct object code was used based on the student classification.
  6. Verify that you have used the correct account to pay the student tuition/fees.

The recommended use for the Invalid Account Report:

  1. Monitor accounts that my no longer be active in FAMIS.
  2. Contact FMO if an account needs to be reactivated.
  3. If the account is no longer valid for the term change the account for the student payment.

Contact Information

Questions regarding TWAPMTS can be sent to twapmts@tamu.edu.

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